By Andrew Coates, Town Clerk, Jan 25 2019 03:47PM
TOWN CLERK’S WEEKLY REPORT
Items of importance dealt with week commencing 21st January 2019
Lloyds Bank Temporary Closure
I have been talking at length to Lloyds Bank this week regarding the temporary closure for DDA works and the increase in size of the cash machine hall. The closure will be effective from around 5th or 6th April for a period of 6 weeks. I have requested a mobile banking unit from Lloyds and have managed to get agreement for two days per week from 9.30am to 3.15pm. They have not yet formalised the days that they will be here but I will be informed next week. They will be parking on the enhancement and there will be normal banking services from the unit although I believe the maximum amount of deposit in any one go will be £5,000. It would seem that there is no permanent planned closure of Lloyds and I do not believe they would be spending the monies on this site if they were going to close imminently. Having spoken to the Manger responsible for the whole of the South West he has reassured me there are no closures foreseen here in the next few years. I also requested the cash machine in Lloyds be re-loaded more frequently since there have been occasions I have been informed about when the cash has run out there. All round fairly good news.
Alternative Cash Machine
I have now received the drawings for the potential new cash machine to be located, subject to Listed Building Consent, to the left of the 24 hour toilets and extending into the Maintenance Staff Office in the Town Hall. There are no costs associated with the installation and the Listed Building Consent is also free of charge. The extension into the office still leaves room for the staff to have a desk in there plus chairs for their breaks etc. Since there is no financial obligation and it is will be an asset to the Town I will be going ahead with the project subject to any Councillor objection or comment.
I have had a meeting today with Gareth Sorsby and Simon Johns from the YMCA regarding the article that was printed in South Molton News before Christmas. The article was written by one trustee without the full knowledge of the YMCA and Gareth Sorsby has once again apologised. There is a slight financial shortfall for 2018/19 but they are hopeful and very confident that this will be plugged by the end of March. The bookings have increased during the year and they have also had 300 children taking advantage of the facilities. Contrary to what is generally perceived the timetable for the children spans most evenings of the week- Mother and Toddlers on Mondays; Youth Club on Tuesdays; 18 to 25 year olds on Wednesdays and on Fridays “back to back” Youth Clubs. On Sundays they will be starting an Inter Generational Café with the youth intermingling with the more elderly of our residents. As explained to me there is no immediate decision to close the centre and they have applied for several grants and have many fund raising activities in the pipeline.
Bunting and Xmas Lights across the Square
The Fire Brigade have very kindly agreed to take down the Bunting and the Xmas lights on the square which will save the Council a lot of time and cost. They have not yet fixed a time and date for this but it will be within the next month.
Exmoor Wildlife Day
We are attempting to organise a wildlife day in the Pannier Market on April 12th on Friday as an experiment to ascertain whether there is an appetite for Friday Markets over the summer months as a trial. I have asked Stall Holders for their comments and whether they would like an extra market on a Friday.
Hedges around Town
I have ordered the contractor to flail the hedges around South Molton which should be done in the next few weeks.
I have been approached by the above company for a meeting to discuss the planning application for the Tannery and they would like to speak to Councillors first and I will arrange a meeting in the due course.
Something of interest- there is a scheme available whereby a Town Council can hire a PCSO for a year or part thereof and actually dictate areas to be patrolled in the Parish. As a matter of interest I am looking into this further.
Central Park Patrols
As from next week our staff will be patrolling and picking up litter at least twice or three times a day in the Central park Area and the times it is done will be documented.
The Church Architect will be in attendance at the Church Wall that needs repairing as discussed at the last Finance Meeting so if Members of the Finance Committee would like to come for a site visit that would be useful for all concerned. The time for the visit will be at 10.00am on Thursday 7th February.
Due to the continuing problems and extra lifts that we are now having to pay for with regard the recycling bins it has been suggested that we have a skip instead in Central Car Park as per the attached photo and logos.( The “Working on Partnership” will be changed.) The interval for emptying will be fortnightly and the Council will save about £700 per year by doing it this way. Any comments please.
Full Council Meeting on Tuesday 29th January at 7.30pm in the Town Hall.
Andrew Coates, Town Clerk