Upcoming Meetings


9th October 2017


Planning & Full Town Council 

26th September 2017

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01769 572501 Mon-Fri 9-5

125 East St. South Molton, EX36 3BU

South Molton

Town Council

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Town Clerk's Weekly Report

Welcome to South Molton's Town Clerk's Weekly Report.


Every week the Town Clerk sends a summary of the week's activities to the Councillors and now you can read and subscribe to them too.

By Andrew Coates, Town Clerk, Sep 8 2017 01:47PM

Items of importance dealt with week commencing 28th August 2017

Toilets Vandalised

The 24 hour toilets next to the disabled toilet was vandalised on Wednesday night. The loo roll holder and soap dispenser was ripped off the wall and someone managed to force the lid off the toilet itself and destroy the mechanism inside. They have now been repaired and I will be claiming this on the insurance if the repair is above the excess limit.

Town Hall Lift

Unfortunately last week the Town Hall lift got stuck with four people inside.This was totally unacceptable especially as the lift had been fully serviced the week before and this included a pressure test on the hydraulics which is a legal requirement. The weight restriction for the lift has been increased but it must be stressed the lift is still fairly sensitive to a large number of people entering the lift at the same time. I have a meeting with the lift company next week to iron out the problems we have been having.

Tender Process

The tender process for Plot G at Pathfields expires on September 22nd at midday and the sealed tenders will be opened by the solicitor. In order to be doubly transparent on this please could I ask that two independent Councillors be present when the tenders are opened at the solicitor office. I would suggest the tenders are opened at 1.00pm on that day. Please could you let me know who would like to be present. If more than two Councillors volunteer that would also be fine.

Linhay Quote

As per the resolution of the Estates and Amenity Areas committee regarding the Section 106 monies available for Open Space in the recreation ground our general builder has been to the Linhay to quote for potential works in order to make the area into a more desirable meeting place for children. He has however mentioned that there are a few issues with the building in its present state but I will be bringing the quote back to Council.

Auctions in Pannier Market

The Council has been approached by a few charitable organisations who would like to have an auction in the Pannier Market which as it stands would be about four a year. Geoff Clapp would perform the auction each time but are Councillors happy for these to take place in a similar format as the one two weeks ago?

Town Council Meeting

As discussed above for the Tender of Plot G Councillors will note that the results will be known after 1.00pm on Friday 22nd September. In order for this to progress quickly the Council needs to decide on the outcome as soon as possible. As the results of the tender will be known Friday pm and the Full Council is on the following Tuesday that does not give three full days to consider the tender. So there are two alternatives- either we have the Full Council meeting on 2nd October or we keep to the 26th September and then have an Extraordinary Meeting the week after. I will discuss this with the Mayor next week.

Forthcoming Meetings

Neighbourhood Planning Meeting Tuesday 5th September at 6.30pm in the Amory Centre.

Swimming Pool informal discussion with potential new Charity Company- Wednesday 6th September at 6.30pm in the Amory Centre. Please note the Trustees of the swimming pool will also be present .

Andrew Coates, Town Clerk

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